If it isn’t written,
it didn’t happen.
Change orders signed at the wall, pay apps out days before the cutoff, retainage tracked to the dollar. The money’s paper trail for commercial subs and small GCs in East Texas: concrete, dirt, electrical, mechanical, steel, and site work.
All of it, or just the part you need.
Four stops between the invitation to bid and the retainage check.
In most trades slow paperwork costs time. In commercial work the paper is the argument: every document is evidence in a dispute that hasn’t happened yet, and the one that never got written is the one that costs the job its margin. This is the commercial side of the house; if your customers are homeowners, you want Home Services.
Written down, priced, signed — and billed on time.
QuickBooks stays. The takeoff tools stay. The GC’s Procore isn’t yours to replace; it comes with the job. What we build is your side of the paper: one money file per job, from the estimate to the retainage check.
The web piece is the small strip at the end of this section. Work comes by invitation here, and the site’s one job is to pass the look that decides the bid list.
One set of books. Every GC’s portal, fed.
Your costs live in QuickBooks; your jobs live in whatever each GC mandates: their Procore, their Buildertrend, their emailed spreadsheet, a different one every contract. We wire it so your office enters things once, on your side, and every portal gets what it demands. And the compliance side sits on a watched calendar, not in a drawer: certified payroll on the school and city jobs, insurance certs, the Texas lien‑notice deadlines that quietly decide your leverage.
Or the Excel estimate and the manila job folder on the truck seat. We build around it, not over it.
- Entered once on your side, every GC portal fed from it
- Job costs in one place while the job’s still running
- Lien-notice deadlines and certified payroll on a watched calendar
- QuickBooks reconciled without a month-end keying session
The job’s money file, bid to retainage check.
The packaged construction software is built for GCs and hundred‑man operations; a self‑performing sub with one bookkeeper sits in the gap. So we build the file that follows the money, custom, in money order:
- The estimate becomes the schedule of values
Line items carry from the bid into the contract schedule of values without a re-key. Win the job Monday, billing structure ready Monday afternoon, not two days of retyping later.
- The field papers itself as it happens
The change order is priced and signed on the phone at the wall, before the work, photos attached. Time-and-material tickets and daily logs off the same phone, the one already in the superintendent’s pocket. Paper it now, not later.
- The pay app builds itself
Percent complete is still your call: the one number you enter. The schedule of values, retainage math, waivers, and certified payroll ride in the packet, out days before the GC’s cutoff instead of the midnight before. Every signed change order from the field is already on it.
- The tail is watched
Retainage across every open and finished job, tracked like the receivable it is: release dates from substantial completion, the Texas lien-notice deadlines on a watched calendar, final billings that don’t get forgotten.
No portal for the GC to log into; they already live in Procore. What they see is the packet itself: the pay app that’s right, on time, waivers in order, every month. That’s the sub who makes the next bid list without asking.
You can’t shorten the GC’s clock. Pay‑when‑paid is their term, and it holds. What you can do is stop adding your own days to it. Every day the pay app sits unassembled on your side stacks on top of their sixty.
Priced as a project: paid in thirds as it’s built, and the last third can be spread out. The details are on the Pricing page.
Pass prequalification.
Nobody hires a concrete sub off Google. But before the invitation to bid goes out, the GC’s precon office looks you up, and so does the bonding agent. The website has one job here: survive that look. How we build sites
- A current project list, not the one from 2019
- Bonding and insurance, listed
- Real jobsite photos: your crews, your equipment
- A phone that answers during bid season
Stark Industrial runs on our software today.
An industrial products company whose office was keying every sale into QuickBooks by hand and ordering from suppliers by email. Now one button writes the QuickBooks invoice and prints every document that goes with it, supplier purchase orders go out from the same screen and get received against when the truck shows up, and every sale reports what it actually earned after freight and fees. It’s still running.
Stark isn’t a contractor. What carries is the wiring underneath: QuickBooks as the one record nothing gets retyped into, supplier purchase orders tracked to what actually arrived, and a real number at the end of every one.
- Twenty minutes of paperwork, down to two
- Invoices that write themselves into QuickBooks, nothing re-keyed
- In daily use, still growing.
- Small by designNo handoffs, no account managers, just the person you hire.
- Honest about fitNot every business needs us, and we’ll tell you if yours doesn’t.
- Built to lastMonth to month on the ongoing work, because we stick around to keep it working.
Common questions.
Give us a call.
Whether it’s a website, more calls, or a day with less paperwork, tell us what you’re after and we’ll tell you where we’d start.