The freight moves fine.
The paperwork doesn’t.
Dispatch, document flow, and back‑office wiring for small fleets running hotshot, ag, and brokered freight into the patch, so the rate con gets typed once, the office sees what the truck’s tracker already knows, and the invoice goes out the day the load delivers.
All of it, or just the part you need.
The load moves. The paper crawls behind it.
Four stops between booking a load and banking it. The truck does its part on time. Here’s what happens to the paperwork at each one.
Typed once. Visible the whole way. Billed the same day.
Motive stays. The load boards stay. QuickBooks stays. And if your dispatch system is a whiteboard, that counts too. We wire the line between them, so the one person running your office stops re‑keying and starts watching it run.
Websites matter less in this business. Freight comes off the board, the phone, and your name. The site’s one job is to hold up when a traffic manager checks you out: one honest page, kept current.
One office, no re-keying.
Rate con to dispatch to invoice to the books: one line, touched once. The tracker feed lands where the office can see it. And the compliance stack sits on a watched calendar instead of in a drawer that gets interesting during an audit: fuel-tax quarters, driver files, med cards.
Or the whiteboard and the spreadsheet you actually run on. We build around it, not over it.
- Rate con typed once: dispatch, invoice, and the books inherit it
- The board live off the trackers: who’s loaded, empty, out of hours
- Fuel-tax quarters, driver files, and med cards tracked ahead of the deadline
- QuickBooks reconciled without a Friday-night keying session
The load’s paper trail, built to run itself.
The off‑the‑shelf trucking software is built for fleets ten times your size or drivers one truck big; a small fleet hauling timber and pipe sits in the gap. So we build the pipeline that fits: one flow, rate con to money, in time order.
- The rate con lands
— and never gets retyped. Load, lane, rate, broker: read once, written into dispatch, standing by for the invoice. The four-keyboards problem, gone.
- The board fills itself
Who’s loaded, who’s empty, who’s got hours left, who’s deadheading past the pickup, pulled live off the trackers you’re already paying for. Check calls stop being how the office learns things.
- The delivery paperwork comes home before the truck does
Photographed in the cab at delivery, no signal needed. It’s home the minute the truck finds bars, not Sunday night. Arrival and departure stamped, so detention is a record, not an argument.
- The money paperwork leaves same-day
Invoice and factoring packet out the day the load delivers, built from the rate con and the proof of delivery that are already in the system. The delivered-to-paid gap shrinks to the part the broker controls.
Every load they’ve got with you: position off the tracker, pickup made, delivery paperwork the minute it’s captured. The check call, retired; the carrier who looks bigger than fifteen trucks.
And the quiet result: clean same‑day invoices shrink the gap the factor exists to bridge. You’ll still factor when it makes sense; you’ll just need it less, on your terms.
Priced as a project: paid in thirds as it’s built, and the last third can be spread out. The details are on the Pricing page.
Stark Industrial went from three programs to one screen.
An industrial products company whose office was typing the same sale into three programs before anything could go out the door. Now it’s keyed once: the QuickBooks invoice, the paperwork, the tracking, and the customer’s notification all fill from that one entry, the party being billed and the party taking delivery stay straight on every document, and the invoice is out the day it ships. It’s still running.
Stark isn’t a carrier. The part that travels is the paperwork discipline: keyed once, every document from that one entry, the bill‑to and the deliver‑to never confused, and the invoice out the same day.
- Keyed once: invoice, paperwork, and tracking from one entry
- Bill-to and deliver-to kept straight on every document
- Invoice out the day it ships
- Small by designNo handoffs, no account managers, just the person you hire.
- Honest about fitNot every business needs us, and we’ll tell you if yours doesn’t.
- Built to lastMonth to month on the ongoing work, because we stick around to keep it working.
Common questions.
Give us a call.
Whether it’s a website, more calls, or a day with less paperwork, tell us what you’re after and we’ll tell you where we’d start.